Front Office Coordinator/Administrative Assistant
Protexia Protexia Glendale Heights, IL Glendale Heights, IL Full-time Full-time $18 - $20 an hour $18 - $20 an hour 4 days ago 4 days ago 4 days ago Job Title:
Administrative Assistant Location:
Glendale Heights, IL Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Are you adept at handling multiple tasks simultaneously and thrive in a fast-paced environment? If so, we have an exciting opportunity for you to join our team as an Administrative Assistant at our family-owned Farm and Ranch Supply Sales and Distribution Company! At Protexia we are dedicated to delivering outstanding service to our customers and supporting the needs of the farming and ranching community.
As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing efficient and effective administrative support to our team.
Responsibilities:
- Answer and direct phone calls in a friendly and professional manner, providing assistance or routing calls as necessary.
- Schedule appointments, meetings, and conference calls, ensuring that calendars are updated and organized.
- Assist with note-taking during meetings and distribute meeting minutes to relevant individuals.
- Process payments and invoices accurately, ensuring proper documentation and record-keeping.
- Follow up with customers regarding inquiries, orders, and outstanding payments.
- Manage and organize files, documents, and records, both physical and electronic.
- Provide general administrative support, including data entry, typing, and maintaining office supplies.
- Assist with the coordination of events, trade shows, and customer visits.
- Collaborate with other team members to ensure seamless communication and coordination.
Requirements:
- High school diploma or equivalent.
Further education in business administration or a related field is a plus.
- Proven experience as an administrative assistant or in a similar role is preferred.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills, with a professional and courteous demeanor.
- Proficiency in MS Office suite (Word, Excel, Outlook) and other relevant software applications.
- Exceptional attention to detail and accuracy in handling administrative tasks.
- Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
- Excellent problem-solving skills and the ability to work both independently and collaboratively.
- Previous experience in the agriculture industry or familiarity with farm and ranch supply products is a plus.
- Valid driver's license and reliable transportation.
We offer a competitive compensation package, including a base salary and benefits.
As a family-owned business, we foster a supportive and inclusive work environment where your contributions are valued and your professional growth is encouraged.
If you are a proactive and motivated individual with a passion for providing top-notch administrative support, we would love to hear from you! To apply, please submit your resume and a brief cover letter outlining your relevant experience and why you are interested in joining our team.
Please note that only shortlisted candidates will be contacted.
We appreciate your interest in our company.
Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
Health insurance Paid time off Schedule:
8 hour shift Supplemental pay types:
Bonus pay Ability to commute/relocate:
Glendale Heights, IL 60139:
Reliably commute or planning to relocate before starting work (Required) Education:
High school or equivalent (Preferred)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative Assistant Location:
Glendale Heights, IL Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Are you adept at handling multiple tasks simultaneously and thrive in a fast-paced environment? If so, we have an exciting opportunity for you to join our team as an Administrative Assistant at our family-owned Farm and Ranch Supply Sales and Distribution Company! At Protexia we are dedicated to delivering outstanding service to our customers and supporting the needs of the farming and ranching community.
As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing efficient and effective administrative support to our team.
Responsibilities:
- Answer and direct phone calls in a friendly and professional manner, providing assistance or routing calls as necessary.
- Schedule appointments, meetings, and conference calls, ensuring that calendars are updated and organized.
- Assist with note-taking during meetings and distribute meeting minutes to relevant individuals.
- Process payments and invoices accurately, ensuring proper documentation and record-keeping.
- Follow up with customers regarding inquiries, orders, and outstanding payments.
- Manage and organize files, documents, and records, both physical and electronic.
- Provide general administrative support, including data entry, typing, and maintaining office supplies.
- Assist with the coordination of events, trade shows, and customer visits.
- Collaborate with other team members to ensure seamless communication and coordination.
Requirements:
- High school diploma or equivalent.
Further education in business administration or a related field is a plus.
- Proven experience as an administrative assistant or in a similar role is preferred.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills, with a professional and courteous demeanor.
- Proficiency in MS Office suite (Word, Excel, Outlook) and other relevant software applications.
- Exceptional attention to detail and accuracy in handling administrative tasks.
- Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
- Excellent problem-solving skills and the ability to work both independently and collaboratively.
- Previous experience in the agriculture industry or familiarity with farm and ranch supply products is a plus.
- Valid driver's license and reliable transportation.
We offer a competitive compensation package, including a base salary and benefits.
As a family-owned business, we foster a supportive and inclusive work environment where your contributions are valued and your professional growth is encouraged.
If you are a proactive and motivated individual with a passion for providing top-notch administrative support, we would love to hear from you! To apply, please submit your resume and a brief cover letter outlining your relevant experience and why you are interested in joining our team.
Please note that only shortlisted candidates will be contacted.
We appreciate your interest in our company.
Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
Health insurance Paid time off Schedule:
8 hour shift Supplemental pay types:
Bonus pay Ability to commute/relocate:
Glendale Heights, IL 60139:
Reliably commute or planning to relocate before starting work (Required) Education:
High school or equivalent (Preferred)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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